When you are collaborating on a word document, you have the option to suggest changes that your colleagues can review and then choose to reject or accept. In my next Microsoft Word tutorial, we’ll look at how to search within comments without having to run the search through the entire document.Track changes are a built-in feature that allow you to see changes that were made by another person who opened the document. Select the X in the text box to return the comment view to All Reviewers. (The comments won’t appear in the Navigation pane itself.)ħ. Use the navigation arrows to move up and down through the comments in the documents. Select Comments and then check the reviewers’ names whose comments you want to view.Ħ.

Pro Tip: Windows users can select Ctrl + F to open the Navigation pane directly.ĥ. Select Find in the Editing group to open the Navigation pane. If you only need to view specific reviewers’ comments (not edits), use the Navigation pane to quickly move through the document.ģ. Use Navigation to View Comments from Specific Reviewers Return to Specific People in the Show Markup drop-down menu and select All Reviewers to show everyone’s comments and edits. The comments and edits from the reviewer or reviewers you selected will now show in the document.ħ.

(Alternately, you may have to select the reviewers’ names whose comments and edits you do want to see if none are selected.) Deselect the reviewers’ names whose comments and edits you don’t want to see. Select the Specific People drop-down menu. (My personal preference is Show Only Comments and Formatting in Balloons.)Ħ. Select Balloons and then select the viewing option you prefer: Show Revisions in Balloons, Show All Revisions Inline, or Show Only Comments and Formatting in Balloons. Select the Show Markup drop-down menu and then check the options you want to view: Comments, Insertions and Deletions, and/or Formatting.ĥ. Select the Display for Review drop-down menu and then select All Markup.Ĥ. Select the View tab and then ensure the document is set to Print Layout for best viewing.ģ. The Tracking tools offer the most control over the comments and edits you see from specific reviewers.ġ. Use Track Changes to View Comments and Edits from Specific Reviewers

Word viewer track changes